EXHIBITORS | meca

Exhibitor Info

February 24-26, 2027

Unleash your superpowers and showcase your products and services to a league of educational heroes at MECA 2027! As an exhibitor, you’ll connect with K–12 and higher education educators, school administrators, and technology coordinators from across Mississippi. Join our heroes on their quest to shape the future of edtech.

Take center stage in our action-packed exhibit hall, where innovation saves the day. With high visibility and direct access to key decision-makers, your company will gain powerful exposure and build meaningful alliances across the education universe.

Don’t miss your opportunity to make a heroic impact. Reserve your booth today and join the MECA 2027 super squad!

Sponsorship

Because MECA sponsorships are designed to maximize the exposure of exhibitors at MECA 2027, we believe you should select the options that best fit your advertising goals. Sponsor levels listed below are based on the total invoice amount:

Hero Level (Platinum) $6,000 +

Ad in the conference app
One complimentary full conference registration to gift to a customer
A post conference list of attendees who give permission to share contact information
Recognition at Opening Session and Closing Session
Name and logo displayed on various signage at MECA conference
Logo & link on MECA Sponsors page on the MECA website
“Thank You” shout out on our social media prior to and during the conference
Social Media ads, including videos

Champion Level (Gold) $4,500 - $5,999

Ad in the conference app
A post conference list of attendees who give permission to share contact information
Recognition at Opening Session
Name and logo displayed on various signage at MECA conference
Logo & link on MECA Sponsors page on the MECA website
“Thank You” shout outs on our social media channel prior to and during the conference
Social Media ads, no video

Sidekick Level (Bronze) $3,000 - $4,499

Recognition at Opening Session
Name and logo displayed on various signage at MECA conference
Logo & link on MECA Sponsors page on the MECA website
“Thank You” shout out on our social media channel

All booths include the following:

One - 6' skirted table
Two chairs
Trash can
Exhibit ID sign
500 watt electrical connection
Wireless Internet access
Two company representatives
Additional company representatives may register for $100 each
Access of Exhibitors' Lounge for all registered company reps
Lunch - Thursday
Continental Breakfast - Thursday and Friday

Featured Exhibit Booth - $4,500

10' x 20' booth space located in main Pre-Function Area
directly across from Exhibit Hall A entrance
Registration for six (6) l company representatives
Additional company reps may be added at $125 per person

Premiere Booths - $4,200

Premiere booth location • 20' x 20' booth space • Carpet
Registration for eight (8) company representatives
Additional company reps may be added at $125 per person

Spotlight Booths - $3,400

10’ x 27’ booth space located in high traffic area
Registration for five (5) company representatives
Additional company reps may be added at $125 per person

Individual Booth - $1,100

10' x 10' booth space
Registration for two (2) company representatives
Additional company reps may be added at $125 per person

The exhibit hall is a vital part of the MECA experience; attendees are introduced to new products, equipment and management ideas. The objective of MECA is to showcase the products of exhibitor partners clearly and attractively. We ask that exhibitors NOT share booths; it is confusing to attendees to view one logo and speak with representatives about different products. The company logo represented in the conference app, on signage and printed on name badges will be that of the registered exhibitor. MECA appreciates your support of the conference and will make every effort to make your sponsorship profitable for your company and beneficial to MECA members.

Booth Decorating Contest

As part of the MECA 2027 Conference, exhibitors are invited to participate in our Superhero-Themed Booth Decorating Contest! Transform your booth into a heroic masterpiece and showcase your super powered imagination. Whether you choose to become superheroes yourselves, transform your booth into a comic book adventure, or highlight the everyday heroes in your organization, we encourage you to have fun and bring the theme to life.

Contest Details

All exhibitors are encouraged to decorate their booths to reflect the superhero theme in fun, creative, and professional ways.
Judging will take place during the conference, with winners selected based on creativity, theme integration, visual impact, and overall presentation.

1st Place Winner

Special prize
Recognition during the conference
Featured recognition on MECA social media platforms
Official bragging rights as the MECA 2027 Superhero Booth Champion

2nd and 3rd Place Winners

Recognition during the conference and on MECA social media platforms
Conference bragging rights

Suit up, unleash your creativity, and join us in making MECA 2027 a truly super event!

Exhibitor Booth Info

Booth Availability

Present

Add'l Sponsorship

Presentation Opportunities

In addition to exhibit hall participation, MECA exhibitors may present one concurrent or hands-on session at no additional charge. All presentations must be directed toward classroom application of products rather than a "sales pitch". All presentation proposals must be submitted through the regular conference proposal interface which may be found on the conference website. MECA reserves the right to reject any proposal submissions. If you wish to make more than one presentation you may purchase a Presentation Suite. You may present up to eight sessions if you purchase a Suite. Presentation Suites are issued on a first come basis. No sessions may be conducted during general sessions.

The suite pricing does not include AV for the room. Exhibitors have an option to bring AV equipment or rent the equipment from the JCC.

Small Suites $1,700

(seats approximately 35)

Suite 211

Suite 212

Suite 213

Large Suites $2,200

(seats approximately 100)

Suite 201

Suite 203

Suite 205

Suite 207

Suite 209

Wednesday Afternoon Cookie Break .................. $900

Continental Breakfast (Thursday) ......................$1000

Lunch (Thursday) .............................................$2,000

Continental Breakfast (Friday)...........................$1000

Lanyards*...... ..................................................$2,500

Playground Sponsor ............………………………..$2,000

Keynote Sponsor* ............................................$2,800

App Sponsor*.............…………………………………$2,500

Step and Repeat Banner*..................................$1,200

Charging Station ................................................$700

Notebooks……………………………………...............$2,000

Water Station ....................................................$500

Signage with the company logo will be displayed at the water station on the 2nd floor. In addition to the sponsorship amount, you may provide 10 ounce cups with your company logo if you would like.

Flyer Drop ...........................................................$500

(Thursday - Opening Session)

Flyer Drop ...........................................................$400

(Friday - Closing Session)

Most attendees will come to the general sessions, making it the perfect opportunity to share your message. You provide the flyers and we’ll place it in each chair before this session begins. The flyers must be designed to lie flat in the chair.

GooseChase Single Mission ...............................$100

GooseChase Game* ………….............….............$1000

The sponsorship of the GooseChase game includes your company name in the game name, for example, GooseChase sponsored by Company XYZ. So, every time the game is mentioned your company name is included. Sponsorship of the game would also include a mission worth additional points. GooseChase is a scavenger hunt game that provides fun missions for the conference attendees. Purchasing a mission will draw attendees to your booth to collect points for submitting a video, photo or text response. For $100, you may purchase a single mission. A MECA board member will assist you in the design of your mission if you need assistance.

*Denotes Exclusive Sponsor

Additional Sponsorship Opportunities

Conference Info

The MECA board would like to welcome you to the 2027 Mississippi Educational Computing Association conference. We are thrilled you will be sharing your products/services with the educational community here in Mississippi. Below you will find information pertaining to the conference. If you have any questions, please email [exhibit@ms-meca.org] or call Marcine Freeman [601-540-0016] or Kellie Penson [601-575-0520].

Location of Conference

All exhibits will be housed at the Jackson Convention Complex (JCC), Exhibit Hall A, at 105 E. Pascagoula St, Jackson, MS, on Wednesday - Friday, February 24-26, 2027.

Registration

Registration for exhibitors will be located inside Exhibit Hall A on Wednesday, February 24, 8:00 AM – 4:00 PM. You will receive name badges for registered company representatives in your registration packet. There will be an additional charge of $125 per booth rep added at registration.

Internet Services

Wireless Internet is provided with your booth. There is an additional charge of $100 per wired connection. Exhibitors are welcome to bring a network switch to provide additional lines in their booths. No wireless routers or access points are allowed in the Exhibit Hall!!!

Exhibitor Hours

Exhibitor Setup
- Wednesday, February 24, 2026 – 8:00 AM – 4:00 PM
- All crates should be unpacked by 2:00 PM on Wednesday to allow time for proper storage of crates.

Exhibit Hall Hours
- Thursday, February 25, 2026 – 8:30 - 9:30 Exhibit Hall Grand Opening
- Thursday, February 25, 2026 – 8:30 AM to 4:30 PM
- Friday, February 26, 2026 – 7:30 AM to 11:00 AM

Exhibitor Breakdown
- Please do not breakdown before 11:00 AM on Friday, February 26
- A representative from Convention Display Services will be available to retrieve stored crates and boxes

Rentals and Services

All exhibitor services will be provided by Convention Display Services (CDS). Additional information and order forms will be available closer to the conference date. CDS will be on-site in Exhibit Hall A on the days of load-in and break down.

Shipping Materials

Convention Display Services (CDS) will be accepting exhibitor shipments 30 days prior to the show date. Information about shipping is included in the convention services packet. No Exhibitor shipments will be accepted at the Jackson Convention Complex. After the conference - All shipping is handled through Convention Display Services [Terri French, 601-948-4228] and all exhibitors who have not contracted with CDS must make their own arrangements. MECA is not responsible for the shipping of any items.

Lead Retrieval Service

We are offering a Lead Retrieval option through the conference app, EventMobi, for just $200. No extra equipment is needed—simply use your phone to scan the QR code on attendee name badges or manually enter their information.

Features include:

Assigning a star rating (1–5) to qualify leads
Adding notes for each lead
Viewing and managing your complete lead list within the app
Exporting your leads anytime

Attendee Information

As attendees register for the conference, they tell us if we can share their contact information with exhibitors. We will provide this information for those members who have given us permission to do so.

Food

Food will be provided for exhibitors at the following times:

Wednesday, February 24 - 8:00 - 3:30 - Coffee and Snacks in Exhibit Hall A
Thursday, February 25
- 8:30 - 9:30 - Grand Opening of Exhibit Hall with Breakfast in Exhibit Hall A
- 11:20 - 1:10 - Keynote and Lunch in Exhibit Hall B
- 2:05 - 2:35 - Afternoon break in Exhibit Hall A
Friday, February 26
- 7:30 - 8:30 - Breakfast in Exhibit Hall A
- 9:30 - 10:20 - Break in Exhibit Hall A

Door Prizes

Due to E-Rate guidelines, MECA is continuing the door prize system that was implemented in 2011. MECA will give door prizes away in general, large group sessions. These door prizes will be purchased by MECA or donated to MECA, the organization, from an exhibitor. Prizes donated by an exhibitor should not identify the exhibitor and the exhibitor will not be identiﬁed to attendees when the prizes are awarded. To provide a prize to be given away at the general session, please email exhibit@ms-meca.org or contact Marcine Freeman [601.540.0016]. Exhibitors are free to have drawings for door prizes in individual booths. Exhibitors are responsible for awarding prizes that are given away at their booth. MECA will not hold or mail any prizes at the end of the conference.

W-9 Form

For those needing a W-9 form, you may download here.

Conference Info

Exh. Registration

Questions?

Exhibitors, please contact us with any other questions.