Exhibitor Info
February 8-10, 2023
MECA is turning 40! – We are celebrating 40 years of MECA in February of 2023! The dates for MECA 2023 will be Wednesday, February 8th through Friday, February 10th. Exhibitor registration will open on Wednesday, August 17, 2022 at 1:00 PM (CST). We can not wait to work with you.
Sponsorship
Because MECA sponsorships are designed to maximize the exposure of exhibitors at MECA 2023, we believe you should select the options that best fit your advertising goals. Sponsor levels listed below are based on the total invoice amount:
Red Carpet - Platinum Experience - $6,000 +
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Ad in the conference app
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One complimentary full conference registration to gift to a customer
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A post conference list of attendees who give permission to share contact information
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Recognition at Opening Session and Closing Session
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Name and logo displayed on various signage at MECA conference
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Logo & link on MECA Sponsors page on the MECA website
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“Thank You” shout out on our social media prior to and during the conference
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Social Media ads, including videos
VIP - Gold Experience $4,500 - $5,999
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Ad in the conference app
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A post conference list of attendees who give permission to share contact information
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Recognition at Opening Session
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Name and logo displayed on various signage at MECA conference
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Logo & link on MECA Sponsors page on the MECA website
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“Thank You” shout outs on our social media channel prior to and during the conference
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Social Media ads, no video
Box Seats - Bronze Experience $3,000 - $4,499
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Recognition at Opening Session
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Name and logo displayed on various signage at MECA conference
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Logo & link on MECA Sponsors page on the MECA website
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“Thank You” shout out on our social media channel
All booths include the following:
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One - 6' skirted table
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Two chairs
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Trash can
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Exhibit ID sign
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500 watt electrical connection
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Wireless Internet access
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Two company representatives
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Additional company representatives may register for $100 each
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Access of Exhibitors' Lounge for all registered company reps
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Lunch - Thursday
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Continental Breakfast - Thursday and Friday
Booth Options
Premiere Booths - $4,000
Premiere booth location • 20' x 20' booth space • Carpet
Registration for eight (8) company representatives
Additional company reps may be added at $100 per person
Featured Exhibit Booth - $4,500
10' x 20' booth space located in main Pre-Function Area
directly across from Exhibit Hall A entrance
Registration for six (6) l company representatives
Additional company reps may be added at $100 per person
Individual Booth - $1000
10' x 10' booth space
Registration for two (2) company representatives
Additional company reps may be added at $100 per person
The exhibit hall is a vital part of the MECA experience; attendees are introduced to new products, equipment and management ideas. The objective of MECA is to showcase the products of exhibitor partners clearly and attractively. We ask that exhibitors NOT share booths; it is confusing to attendees to view one logo and speak with representatives about different products. The company logo represented in the conference app, on signage and printed on name badges will be that of the registered exhibitor. MECA appreciates your support of the conference and will make every effort to make your sponsorship profitable for your company and beneficial to MECA members.
Exhibitor Booth Info
Presentation Opportunities
In addition to exhibit hall participation, MECA exhibitors may present one concurrent or hands-on session at no additional charge. All presentations must be directed toward classroom application of products rather than a "sales pitch". All presentation proposals must be submitted through the regular conference proposal interface which may be found on the conference website. Presentation proposals may be submitted HERE. MECA reserves the right to reject any proposal submissions.If you wish to make more than one presentation you may purchase a Presentation Suite. You may present up to eight sessions if you purchase a Suite. Presentation Suites are issued on a first come basis. No sessions may be conducted during general sessions.
Small Suites $1,700
(seats approximately 35)
Suite 211
Suite 212
Suite 213
Suite 215
Large Suites $2,200
(seats approximately 100)
Suite 201
Suite 203
Suite 205
Suite 207
Suite 209
Wednesday Afternoon Cookie Break .................. $900
Continental Breakfast (Thursday) ......................$1000
Lunch (Thursday) .............................................$2,000
Continental Breakfast (Friday)...........................$1000
Neck Wallets* ..................................................$2,500
Playground Sponsor ............………………………..$2,000
Keynote Speaker* ............................................$2,800
App Sponsor*.............…………………………………$2,500
Red Carpet* (Step and Repeat Banner).............$1,200
Charging Station ................................................$700
Water Station ....................................................$500
Signage with company logo will be displayed at the water station on the 2nd floor. In addition to the sponsorship amount, you may provide 10 ounce cups with your company logo if you would like.
Flyer Drop ...........................................................$500
(Thursday - Opening Session)
Flyer Drop ...........................................................$400
(Friday - Closing Session)
Most attendees will come to the general sessions, making it the perfect opportunity to share your message. You provide the flyers and we’ll place it in each chair before this session begins. The flyers must be designed to lie flat in the chair.
GooseChase Single Mission ...............................$100
GooseChase Game* ………….............….............$1000
The sponsorship of the GooseChase game includes your company name in the game name, for example, GooseChase sponsored by Company XYZ. So every time the game is mentioned your company name is included. Sponsorship of the game would also include a mission worth 750 points.GooseChase is a scavenger hunt game that provides fun missions for the conference attendees. Purchasing a mission will draw attendees to your booth to collect points for submitting a video, photo or text response. For $100, you may purchase a mission worth 500 points. A MECA board member will assist you in the design of your mission
*Denotes Exclusive Sponsor
Additional Sponsorship Opportunities
Conference Info
The MECA board would like to welcome you to the 2023 Mississippi Educational Computing Association conference. We are thrilled you will be sharing your products/services with the educational community here in Mississippi. Below you will find information pertaining to the conference. If you have any questions, please email [exhibit@ms-meca.org] or call Marcine Freeman [601-540-0016].
Location of Conference
All exhibits will be housed at the Jackson Convention Complex (JCC), Exhibit Hall A, at 105 E. Pascagoula St, Jackson, MS, on Thursday & Friday, February 8-10, 2023.
Registration
Registration for exhibitors will be located inside Exhibit Hall A on Wednesday, February 8, 8:00 AM – 4:00 PM. You will receive name badges for registered company representatives in your registration packet. There will be an additional charge of $100 per booth rep added at registration.
Internet Services
Wireless Internet is provided with your booth. If you require a wired connection please Click here to request the wired connection. There is an additional charge of $100 per wired connection. Exhibitors are welcome to bring a network switch to provide additional lines in their booths. No wireless routers or access points are allowed in the Exhibit Hall!!!
Exhibitor Hours
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Exhibitor Setup
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Wednesday, February 8, 2023 – 8:00 AM – 4:00 PM
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All crates should be unpacked by 2:00 PM on Wednesday to allow time for proper storage of crates.
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Exhibit Hall Hours
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Thursday, February 9, 2023- 8:30 - 9:30 Exhibit Hall Grand Opening
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Thursday, February 9, 2023 – 8:30 AM to 4:30 PM
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Friday, February 10, 2023 – 7:30 AM to 11:00 AM
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Exhibitor Breakdown
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Please do not breakdown before 11:00 AM on Friday, February 10
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A representative from Convention Display Services will be available to retrieve stored crates and boxes
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Rentals and Services
All exhibitor services will be provided by Convention Display Services (CDS). CDS will be on-site in Exhibit Hall A on the days of load-in and break down. Click here to access the Exhibitor Service Kit which provides additional services.
Shipping Materials
Convention Display Services (CDS) will be accepting exhibitor shipments 30 days prior to the show date. Information about shipping is included in the convention services packet. No Exhibitor shipments will be accepted at the Jackson Convention Complex. After the conference - All shipping is handled through Convention Display Services [Terri French, 601-948-4228] and all exhibitors who have not contracted with CDS must make their own arrangements. MECA is not responsible for the shipping of any items.
Lead Retrieval Service
MECA has contracted with American Tradeshow Services (ATS) to provide electronic lead retrieval services during the conference. Click HERE for the order form.
Attendee Information
As attendees register for the conference, they tell us if we can share their contact information with exhibitors. We will provide this information for those members who have given us permission to do so. If you would like to receive this information, please complete this FORM.
Food
An exhibitor lounge will be available in the Exhibit Hall to provide a place for you to take a minute to rest, eat, or take a phone call. Food will be provided for exhibitors at the following times:
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Wednesday, February 8 - 8:00 - 3:30 - Coffee and Snacks in Exhibit Hall A
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Thursday, February 9
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8:30 - 9:30 - Grand Opening of Exhibit Hall with Breakfast in Exhibit Hall A
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11:20 - 1:10 - Keynote and Lunch in Exhibit Hall B
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2:05 - 2:35 - Afternoon break in Exhibit Hall A
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Friday, February 10
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7:30 - 8:30 - Breakfast in Exhibit Hall A
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9:30 - 10:20 - Break in Exhibit Hall A
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Door Prizes
Due to E-Rate guidelines, MECA is continuing the door prize system that was implemented in 2011. MECA will give door prizes away in general, large group sessions. These door prizes will be purchased by MECA or donated to MECA, the organization, from an exhibitor. Prizes donated by an exhibitor should not identify the exhibitor and the exhibitor will not be identified to attendees when the prizes are awarded. To provide a prize to be given away at the general session, please email exhibit@ms-meca.org or contact Marcine Freeman [601.540.0016]. Exhibitors are free to have drawings for door prizes in individual booths. Exhibitors are responsible for awarding prizes that are given away at their booth. MECA will not hold or mail any prizes at the end of the conference.
W-9 Form
For those needing a W-9 form, you may download here.
