Exhibitor Info
February 23, 2021
Virtual Event
All booths include the following:
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One - 6' skirted table
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Two chairs
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Trash can
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Exhibit ID sign
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500 watt electrical connection
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Wireless Internet access
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Two company representatives
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Additional company representatives may register for $100 each
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Access of Exhibitors' Lounge for all registered company reps
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Lunch - Tuesday
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Continental Breakfast - Tuesday and Wednesday
Exhibitor Registration will open in June 25, 2020 at 1:00 PM (CST).
Because MECA sponsorships are designed to maximize the exposure of exhibitors at MECA 2021, we believe you should select the options that best fit your advertising goals. Sponsor levels listed below are based on the total invoice amount:
Platinum Sponsor - $6,000 +
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Ad in the conference app
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One complimentary full conference registration to gift to a customer
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A complementary list of attendees that allow us to share their contact information before and after the conference
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Recognition at Opening Session and Closing Session
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Name and logo displayed on various signage at MECA conference
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Logo & link on MECA Sponsors page on the MECA website
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Multiple “Thank You” shout outs on our social media channel prior to and during the conference
Gold Sponsor - $4,500 - $5,999
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Ad in the conference app
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A complementary list of attendees that allow us to share their contact information before and after the conference
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Recognition at Opening Session
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Name and logo displayed on various signage at MECA conference
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Logo & link on MECA Sponsors page on the MECA website
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Two “Thank You” shout outs on our social media channel prior to and during the conference
Silver Sponsor - $3,000 - $4,499
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Ad in the conference app
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Recognition at Opening Session
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Name and logo displayed on various signage at MECA conference
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Logo & link on MECA Sponsors page on the MECA website
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A “Thank You” shout out on our social media channel
Booth Options
Premiere Booths - $4,000
Premiere booth location • 20' x 20' booth space • Carpet
Registration for eight (8) company representatives
Additional company reps may be added at $100 per person
Featured Exhibit Booth - $4,500
10' x 20' booth space located in main Pre-Function Area
directly across from Exhibit Hall A entrance
Registration for six (6) l company representatives
Additional company reps may be added at $100 per person
Individual Booth - $1000
10' x 10' booth space
Registration for two (2) company representatives
Additional company reps may be added at $100 per person
The exhibit hall is a vital part of the MECA experience; attendees are introduced to new products, equipment and management ideas. The objective of MECA is to showcase the products of exhibitor partners clearly and attractively. We ask that exhibitors NOT share booths; it is confusing to attendees to view one logo and speak with representatives about different products. The company logo represented in the conference app, on signage and printed on name badges will be that of the registered exhibitor. MECA appreciates your support of the conference and will make every effort to make your sponsorship profitable for your company and beneficial to MECA members.
Space is available on a first-come, first-served basis. Payment must be received within 30 days of receipt of invoice. Written cancellation of registrations will be accepted for a refund of 50% before December 3, 2020. After December 3, 2020, all monies will be forfeited. MECA reserves the right to modify the exhibit hall floor plan.
Presentation Opportunities
In addition to exhibit hall participation, MECA exhibitors may present one concurrent or hands-on session at no additional charge. All presentations must be directed toward classroom application of products rather than a "sales pitch". All presentation proposals must be submitted through the regular conference proposal interface which may be found on the conference website. Presentation proposals may be submitted HERE. MECA reserves the right to reject any proposal submissions.If you wish to make more than one presentation you may purchase a Presentation Suite. You may present up to eight sessions if you purchase a Suite. Presentation Suites are issued on a first come basis. No sessions may be conducted during general sessions.
Small Suites $1,700
(seats approximately 35)
Suite 211
Suite 212
Suite 213
Suite 215
Large Suites $2,200
(seats approximately 100)
Suite 201
Suite 203
Suite 205
Suite 207
Suite 209
Sponsorship Opportunities
Monday Afternoon Cookie Break ..................$700
Continental Breakfast (Tuesday).......................$900
Lunch (Tuesday) ............................................$1,500
Continental Breakfast (Wednesday)..................$900
Neck Wallets* .................................................$2,000
Conference Bags.............................................$3,000
Keynote Speaker.............................................$2,500
Spotlight Speaker............................................$1,500
Viva Las MECA Party Performance...................$1,000
MECA First-Timer session w/member’s gifts....$1,000
Selfie Wall ...………………………….........................$900
Charging Station ................................................$500
Water Station ....................................................$300
Signage with company logo will be displayed at the water station on the 2nd floor. In addition to the sponsorship amount, you may provide 10 ounce cups with your company logo if you would like.
Floor Decals .......................................................$100
Flyer Drop ..........................................................$500
(Tuesday - Opening Session)
Flyer Drop..........................................................$400
(Wednesday - Closing Session)
Almost every attendee will come to the Opening General Session on Tuesday, making it the perfect opportunity to share your message. You provide the flyer and we’ll place it in each chair before this session begins. The flyers must be designed to lie flat in the chair.
GooseChase Single Mission...............................$100
GooseChase Game* ………….............….............$1000
The sponsorship of the GooseChase game includes your company name in the game name, for example, GooseChase sponsored by Company XYZ. So every time the game is mentioned your company name is included. Sponsorship of the game would also include a mission worth 750 points.GooseChase is a scavenger hunt game that provides fun missions for the conference attendees. Purchasing a mission will draw attendees to your booth to collect points for submitting a video, photo or text response. For $100, you may purchase a mission worth 500 points. A MECA board member will assist you in the design of your mission
*Denotes Exclusive Sponsor
Floor Decals - 24” x 24” floor decal with your company logo will be placed on the floor in high traffic locations in the conference center.
Conference Info
Exhibitor Conference Info
The MECA board would like to welcome you to the 2021 Mississippi Educational Computing Association conference. We are thrilled you will be sharing your products/services with the educational community here in Mississippi. Below you will find information pertaining to the conference. If you have any questions, please email [exhibit@ms-meca.org] or call Marcine Freeman [601-540-0016].
Location of Conference
All exhibits will be housed at the Jackson Convention Complex (JCC), Exhibit Hall A, at 105 E. Pascagoula St, Jackson, MS, on Tuesday & Wednesday, February 23-24, 2021.
Registration
Registration for exhibitors will be located inside Exhibit Hall A on Monday, February 22, 8:00 AM – 4:00 PM. You will receive name badges for registered company representatives in your registration packet. There will be an additional charge of $100 per booth rep added at registration.
Internet Services
Wireless Internet is provided with your booth. If you require a wired connection please Click here to request the wired connection. There is an additional charge of $100 per wired connection. Exhibitors are welcome to bring a network switch to provide additional lines in their booths. No wireless routers or access points are allowed in the Exhibit Hall!!!
Exhibitor Hours
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Exhibitor Setup
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Monday, February 22, 2021 – 8:00 AM – 4:00 PM
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All crates should be unpacked by 2:00 PM on Monday to allow time for proper storage of crates.
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Exhibit Hall Hours
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Tuesday, February 23, 2021- 8:30 - 9:30 Exhibit Hall Grand Opening
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Tuesday, February 23, 2021 – 8:30 AM to 6:00 PM
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Tuesday, February 23, 2021 – 4:00 PM to 6:00 PM MECA Viva Las MECA Party
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Wednesday, February 24, 2021 – 7:30 AM to 11:00 AM
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Exhibitor Breakdown
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Please do not breakdown before 11:00 AM on Wednesday, February 24
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A representative from Convention Display Services will be available to retrieve stored crates and boxes
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Rentals and Services
All exhibitor services will be provided by Convention Display Services (CDS). CDS will be on-site in Exhibit Hall A on the days of load-in and break down. The Exhibitor Service Kit provides details for additional services.
Shipping Materials
Convention Display Services (CDS) will be accepting exhibitor shipments 30 days prior to the show date. Information about shipping is included in the convention services packet. No Exhibitor shipments will be accepted at the Jackson Convention Complex. After the conference - All shipping is handled through Convention Display Services [Terri French, 601-948-4228] and all exhibitors who have not contracted with CDS must make their own arrangements. MECA is not responsible for shipping of any items.
Member Contact Information
As members register for the conference, they choose to share contact information with exhibitors. We will provide this information for those members who have given us permission to do so. Click here to request the attendee list of members who have given us permission to share. Click here to verify that you requested the member contact list.
Lead Retrieval at Conference
There are two options for lead retrieval:
Option 1: Mobile Device - Use your mobile phone or iPad to scan badges. QR codes are universal and there are many scanning applications available so download the app of your choice prior to the conference. MECA will not provide scanning devices to exhibitors.
Option 2: ATS Lead Retrieval Service - MECA has once again contracted with American Tradeshow Services – ATS - to provide electronic lead retrieval services for the 2021 MECA Conference. All registered conference attendees will be provided a bar-encoded nametag that includes all contact information.
Exhibitor Lounge and Food
An exhibitor lounge will be available in the Exhibit Hall to provide a place for you to take a minute to rest, eat, or take a phone call. Food will be provided for exhibitors at the following times:
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Monday, February 22 – 8:00 AM – 3:30 PM – Coffee and snacks in Exhibitor Lounge
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Tuesday, February 23– Breakfast, lunch, and Viva Las MECA Party in Exhibit Hall A
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Wednesday, February 24 - Breakfast and break in Exhibit Hall A
Door Prizes
Due to E-Rate guidelines, MECA is continuing the door prize system that was implemented in 2011. MECA will give door prizes away in general, large group sessions. These door prizes will be purchased by MECA or donated to MECA, the organization, from an exhibitor. Prizes donated by an exhibitor should not identify the exhibitor and the exhibitor will not be identified to attendees when the prizes are awarded. To provide a prize to be given away at the general session, please email exhibit@ms-meca.org or contact Marcine Freeman [601.540.0016]. Exhibitors are free to have drawings for door prizes in individual booths. Exhibitors are responsible for awarding prizes that are given away at their booth. MECA will not hold or mail any prizes at the end of the conference.
Accommodations
King Edward - Hilton Garden Inn
MECA has rooms reserved at the King Edward-Hilton Garden Inn Jackson Downtown
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Make your Room Reservations Here or Call: 1-877-STAY-HGI (1-877-782-9444)
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Room Rates:
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Single - $122
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Double - $122
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Triple - $132
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Quad - $142
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Internet: Complimentary
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Parking: Valet parking for one (1) vehicle is included in the nightly room rate. Additional vehicles will receive valet parking at the discounted rate of $11 plus tax, per night, per vehicle.
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Ask for the MECA Block to receive the conference rate
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Rates valid until January 29, 2021