Exhibitor Info

February 23-25, 2022

MECA Homecoming! – We are so thrilled to announce that it is our intention to "come home" and have an in-person conference! The dates for MECA 2022 will be Wednesday, February 23rd through Friday, February 25th. Exhibitor registration will open on Tuesday, August 17, 2021 at 1:00 PM (CST). We can not wait to work with you.

Sponsorship

Because MECA sponsorships are designed to maximize the exposure of exhibitors at MECA 2022, we believe you should select the options that best fit your advertising goals. Sponsor levels listed below are based on the total invoice amount:

 

VIP  - $6,000 +

  • Ad in the conference app

  • One complimentary full conference registration to gift to a customer  

  • A post conference list of attendees who give permission to share contact information

  • Recognition at Opening Session and Closing Session

  • Name and logo displayed on various signage at MECA conference

  • Logo & link on MECA Sponsors page on the MECA website

  • “Thank You” shout out on our social media prior to and during the conference

  • Social Media ads, including videos

 

Box Seats  - $4,500 - $5,999

  • Ad in the conference app

  • A post conference list of attendees who give permission to share contact information

  • Recognition at Opening Session

  • Name and logo displayed on various signage at MECA conference

  • Logo & link on MECA Sponsors page on the MECA website

  • “Thank You” shout outs on our social media channel prior to and during the conference

  • Social Media ads, no video

Touchdown Club  - $3,000 - $4,499

  • Ad in the conference app

  • Recognition at Opening Session

  • Name and logo displayed on various signage at MECA conference

  • Logo & link on MECA Sponsors page on the MECA website

  • “Thank You” shout out on our social media channel
     

 

 

 

All booths include the following:

  • One - 6' skirted table

  • Two chairs

  • Trash can

  • Exhibit ID sign

  • 500 watt electrical connection

  • Wireless Internet access

  • Two company representatives

  • Additional company representatives may register for $100 each

  • Access of Exhibitors' Lounge for all registered company reps

  • Lunch - Thursday

  • Continental Breakfast - Thursday and Friday

 

Booth Options

Premiere Booths - $4,000

Premiere booth location • 20' x 20' booth space • Carpet

Registration for eight (8) company representatives

Additional company reps may be added at $100 per person

Featured Exhibit Booth - $4,500

10' x 20' booth space located in main Pre-Function Area

directly across from Exhibit Hall A entrance

Registration for six (6) l company representatives

Additional company reps may be added at $100 per person

Individual Booth - $1000

10' x 10' booth space

Registration for two (2) company representatives

Additional company reps may be added at $100 per person

 

 

The exhibit hall is a vital part of the MECA experience; attendees are introduced to new products, equipment and management ideas. The objective of MECA is to showcase the products of exhibitor partners clearly and attractively.  We ask that exhibitors NOT share booths; it is confusing to attendees to view one logo and speak with representatives about different products.  The company logo represented in the conference app, on signage and printed on name badges will be that of the registered exhibitor.  MECA appreciates your support of the conference and will make every effort to make your sponsorship profitable for your company and beneficial to MECA members.

Exhibitor Booth Info

In addition to exhibit hall participation, MECA exhibitors may present one concurrent or hands-on session at no additional charge. All presentations must be directed toward classroom application of products rather than a "sales pitch". All presentation proposals must be submitted through the regular conference proposal interface which may be found on the conference website. Presentation proposals may be submitted HERE.  MECA reserves the right to reject any proposal submissions.If you wish to make more than one presentation you may purchase a Presentation Suite. You may present up to eight sessions if you purchase a Suite. Presentation Suites are issued on a first come basis. No sessions may be conducted during general sessions.

 

 

Small Suites  $1,700

(seats approximately 35)

 

Suite 211

Suite 212

Suite 213

Suite 215

Large Suites  $2,200

(seats approximately 100)

 

Suite 201

Suite 203

Suite 205

Suite 207

Suite 209

 





Wednesday Afternoon Cookie Break ..................  $900

Continental Breakfast (Thursday) ......................$1000

Lunch (Thursday) .............................................$2,000

Continental Breakfast (Friday)...........................$1000

Neck Wallets* ..................................................$2,500

Playground Sponsor ............………………………..$2,000

Keynote Speaker..............................................$2,500

App Sponsor ..............…………………………………$2,000

Step and Repeat Banner ...........……………............$900

​Charging Station  ................................................$500

Water Station   ....................................................$400

Signage with company logo will be displayed at the water station on the 2nd floor. In addition to the sponsorship amount, you may provide 10 ounce cups with your company logo if you would like.

Flyer Drop ...........................................................$500

(Thursday - Opening Session)

Flyer Drop ...........................................................$400

(Friday - Closing Session)

Almost every attendee will come to the Opening General Session on Tuesday, making it the perfect opportunity to share your message. You provide the flyer and we’ll place it in each chair before this session begins. The flyers must be designed to lie flat in the chair.

GooseChase Single Mission ...............................$100

GooseChase Game* ………….............….............$1000

The sponsorship of the GooseChase game includes your company name in the game name, for example,  GooseChase sponsored by Company XYZ. So every time the game is mentioned your company name is included.  Sponsorship of the game would also include a mission worth 750 points.GooseChase is a scavenger hunt game that provides fun missions for the conference attendees.   Purchasing a mission will draw attendees to your booth to collect points for submitting a video, photo or text response.  For $100, you may purchase a mission worth 500 points.  A MECA board member will assist you in the design of your mission

*Denotes Exclusive Sponsor


 

Presentation Opportunities

Additional Sponsorship Opportunities

Crowd of people at a conference

Conference Info

The MECA board would like to welcome you to the 2022 Mississippi Educational Computing Association conference.  We are thrilled you will be sharing your products/services with the educational community here in Mississippi. Below you will find information pertaining to the conference. If you have any questions, please email [exhibit@ms-meca.org] or call Marcine Freeman [601-540-0016].

 

Location of Conference

All exhibits will be housed at the Jackson Convention Complex (JCC), Exhibit Hall A, at 105 E. Pascagoula St, Jackson, MS, on Thursday & Friday, February 24-25, 2022.

 

Registration

Registration for exhibitors will be located inside Exhibit Hall A on Wednesday, February 23, 8:00 AM – 4:00 PM. You will receive name badges for registered company representatives in your registration packet.  There will be an additional charge of $100 per booth rep added at registration.

 

Internet Services 

Wireless Internet is provided with your booth. If you require a wired connection please  Click here to request the wired connection. There is an additional charge of $100 per wired connection.  Exhibitors are welcome to bring a network switch to provide additional lines in their booths. No wireless routers or access points are allowed in the Exhibit Hall!!!

 

Exhibitor Hours

  • Exhibitor Setup

    • Wednesday, February 23, 2022 – 8:00 AM – 4:00 PM

    • All crates should be unpacked by 2:00 PM on Wednesday to allow time for proper storage of crates.

 

  • Exhibit Hall Hours

    • Thursday, February 24, 2022- 8:30 - 9:30 Exhibit Hall Grand Opening

    • Thursday, February 24, 2022 – 8:30 AM to 6:00 PM

    • Friday, February 25, 2022 – 7:30 AM to 11:00 AM

 

  • Exhibitor Breakdown

    • Please do not breakdown before 11:00 AM on Friday, February 25

    • A representative from Convention Display Services  will be available to retrieve stored crates and boxes

 

Rentals and Services 

All exhibitor services will be provided by Convention Display Services (CDS). CDS will be on-site in Exhibit Hall A on the days of load-in and break down. The Exhibitor Service Kit provides details for additional services.

Shipping Materials 

Convention Display Services (CDS) will be accepting exhibitor shipments 30 days prior to the show date. Information about shipping is included in the convention services packet. No Exhibitor shipments will be accepted at the Jackson Convention Complex. After the conference - All shipping is handled through Convention Display Services [Terri French, 601-948-4228] and all exhibitors who have not contracted with CDS must make their own arrangements.  MECA is not responsible for shipping of any items.

Exhibitor Lounge and Food

An exhibitor lounge will be available in the Exhibit Hall to provide a place for you to take a minute to rest, eat, or take a phone call. Food will be provided for exhibitors at the following times:

  • Wednesday, February 23 – 8:00 AM – 3:30 PM – Coffee and snacks in Exhibitor Lounge

  • Thursday, February 24– Breakfast and lunch in Exhibit Hall A

  • Friday, February 25 - Breakfast and break in Exhibit Hall A

Door Prizes 

Due to E-Rate guidelines, MECA is continuing the door prize system that was implemented in 2011. MECA will give door prizes away in general, large group sessions. These door prizes will be purchased by MECA or donated to MECA, the organization, from an exhibitor. Prizes donated by an exhibitor should not identify the exhibitor and the exhibitor will not be identified to attendees when the prizes are awarded. To provide a prize to be given away at the general session, please email exhibit@ms-meca.org or contact Marcine Freeman [601.540.0016]. Exhibitors are free to have drawings for door prizes in individual booths. Exhibitors are responsible for awarding prizes that are given away at their booth. MECA will not hold or mail any prizes at the end of the conference.

 

 

 

 

Questions?

Exhibitors, please contact us with any other questions.

Thanks! We'll get back to you soon.